How to Integrate Inventory System at Point of Sale: Your Ultimate Guide

Integrate inventory system at point of sale: It appears that almost 40% of customers in America have left a store without a single purchase due to unavailable products. Since buyers encounter stockouts as often as once every three purchases, traders lose the chance to make billions in sales. Considering these numbers, you can’t deny the importance of having a great inventory management system for your business.

Many companies have yet to take advantage of the inventory features of their current system. And they are aware of it! Statistically, over 70% of merchants are looking for POS (point of sale) software. Also, they are the ones who also want it to help with inventory control. This is because they understand how crucial it is to have Point of sale and inventory integration.

When applied correctly, this combo can:

  • Prevent stocks that spoil, are about to expire, or are not seasonal.
  • Reduce warehousing costs as inventory increases.

Here are the specific steps to integrate inventory system with POS. Follow them to get the most out of the integration.

Discover a good integration

First of all, you need to consider three different options.

1. Select your appropriate POS inventory integration solution

Don’t have a point of sale system yet? Then look for a suitable, feature-rich one. Among the attributes, consider its ability to integrate with inventory management.

Proper integration should help keep inventory at the most desirable levels and improve order accuracy. In addition, you can provide personalized combinations and variations for your products, which in turn stimulates promotional campaigns. It will be fantastic if the system also uses barcodes. This helps speed up sales processing and inventory tracking.

2. Consult experts or select a third-party integration

Have you found a point of sale system? But are you having difficulty finding direct integration? If this is the case, we suggest you seek help from a point of sale expert. Chances are they can address your concerns.

Otherwise, stay on top of the latest trends. Find an omnichannel solutions provider. This centralized system excels at bringing all your stores’ inventory, orders and purchases together under one roof.

In addition to that, they offer many modules such as inventory management and point of sale. Want to waste time and money? We recommend that you skip the occasional purchase and get the full omnichannel solution.

3. Build your integration

What if you can’t find a solution that meets your specific needs? Then create a custom module for your own Business.

However, remember that you need to access your POS API to customize the integration. In addition, setting up a module may require specialized skills. If you are not tech-savvy, it is always advisable to speak to an expert.

Smoothly integrate the inventory system into your point of sale system

Next, make sure the integration is as seamless as possible. In what way? Read on to find out.

1. Organize and count your current stock

Speaking of inventory item descriptions, expand on them. With accurate product descriptions, you can track your inventory much faster and easier. How do you define your article this way? It means listing its brand, material, size, color, style and other variations.

“Four hats, 50 pants, 20 shirts” is not a good example for the best description. Give more details, say “four big white hats, six big charcoal pants, eight free size shirts in orange”.

Are you wondering why you have to do this? Imagine this: while a customer wants a black hat, you only get white ones where they shop. You can easily search the system for all other stores with black hats in stock. Then move the inventory to the location of your particular store.

Overall, the more detail you add, the more functional the point-of-sale inventory will be.

2. Create a product ID and upload stock data at the point of sale

There are undoubtedly human errors if you enter every item into the system by hand. Insufficient inventory leads to lost sales, prolonged backorders, and an unhappy customer experience. Who wants to reorder a product only when their inventory reaches zero?

Meanwhile, by integrating the product identification data into the POS software, you will maintain the accuracy of the inventory procedure. It will also help simplify restocking, adding, and ordering new items.

To be more precise, you assign SKU (Inventory Management Unit) numbers to all of your products. This product coding system recognizes detailed item characteristics and their exact location. So. finding merchandise in your point of sale software becomes more convenient than ever.

3. Define automation

You may want to enable inventory tracking alerts to stay informed whenever an item drops below a specified level. For your bestsellers, consider an automatic replenishment approach whenever inventory drops below a particular threshold.

Additionally, create item categorization based on barcodes for the point of sale. In this way, the possibility of human errors is reduced. It also improves your visibility into warehouse inventory levels.

What’s more? We suggest that you discuss with your solution provider their capabilities to automate other existing manual tasks.

In a word

As customer expectations increase, there is more action you can take to gain the edge over your competition. One of them integrates an inventory system with POS. Make sure to follow the how-to guide above so that you can automate, simplify and improve the efficiency of the inventory control process.

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